16
Apr 2020

2 Day Microsoft Project 2016: Basic to Intermediate Workshop

Course Information

Start Date16 Apr 2020, Thursday
End Date17 Apr 2020, Friday
Time09:00 am to 05:00 pm
Venue100 Orchard Road, Concorde Hotel Singapore
Fee$1,280 (Excluding GST) Inclusive of lunch, light refreshments and course materials
Contact6720 3333 (Ms Rina) training@aventisglobal.com
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Course Schedule

30 & 31 May 2019 (Thu & Fri) Confirmed Run

16 & 17 Apr 2020 (Thu & Fri)

20 & 21 Jul 2020 (Mon & Tue)

INTRODUCTION

Master Project Planning, Tasks, Resources, Scheduling & More

Introduction
Microsoft Project is the world’s leading enterprise project management software. As project management software, Microsoft Project allows you to oversee your business activities effectively. You can manage resources, share project info, perform modeling and scenario analysis, and standardize reporting processes. With Microsoft Project training you can analyse your project information by using Gantt charts, graphs, tables and views and you can track how your project progresses, identifying what to do if it doesn’t proceed to plan.
A Step by Step Guide to Enhance your Project skills with Expert Led Training by Certified Trainer
In this 2 day course, you will learn a step-by-step process for planning and managing projects of any size. You will focus on defining, organising, planning, tracking and managing a project using Microsoft Project 2016. Participants will then able to manage the project with skills learn such as working with calendars, adjusting resources, working with the critical path, using The Team Planner. Participants will be able to execute the plan with skills such as progress tracking, evaluating and distributing data.You will also learn how to analyse your project information by using Gantt charts, graphs, tables and views and you can track how your project progresses, identifying what to do if it doesn’t proceed to plan. It is an essential tool in project management that assists in managing your projects effectively and efficiently.
Key Takeaways
This 2 day workshop aims to empowers participants the essential skills for using MS Project 2016. This course includes task that enables participants to create a project plan such as working with tasks, making adjustments to tasks, outlining tasks, working with views, assigning cost and resources and assigning baselines.

  • The importance of project management and creating a Project plan
  • Managing and configuring tasks in Project
  • Understanding and managing resources
  • Integrating data with other Microsoft applications
  • Tracking costs in Microsoft Project
  • Viewing project information visually
  • Understand the discipline of project management
  • Create a Work Breakdown Structure (WBS)
  • Use a systematic approach to defining projects
  • Develop reliable plans to achieve the desired outcome
  • Track, assess and communicate project status
  • Apply project management techniques to your next project
  • Manage multiple projects

Be able to create a master project list with shared resources

Who Should Attend?
  • New project managers or anyone who wants to take up project management roles and work responsibilities
  • Executives and managers with a limited understanding of Microsoft Project 2016 who are keen to learn project management
  • Project Stakeholders who need to incorporate the discipline of project management with Microsoft Project 2016
  • For executives with a limited understanding of Microsoft Project 2016 who are keen to learn project management.
  • New project managers or anyone who wants to take up project management roles and work responsibilities.

Note: Participants is required to bring own laptop | Trial version of MS Project 2016 is available at  https://products.office.com/en-us/project/project-standard-desktop-software

Microsoft Project Expert: Mr Sun Wai Hoong (PMP Certified)
Mr. Sun Wai Hoong has over 15 years of Management & Leadership experience in the fields of Project Management, Controlling, Commercial Management, Product Management and Research & Development. He is currently the Director for a technology firm with offices in South East Asia and has a Bachelor of Applied Science from the University of Toronto in Canada, Masters of Engineering from the National University of Singapore and a Masters of Business Administration from the University of Adelaide, Australia. He is also a certified Project Management Professional (PMP) from the Project Management Institute (PMI) of USA. Wai Hoong is an adjunct faculty teaching diploma and bachelors degree courses. He promotes continuous learning and synergizes experience and formal learning to help prepare students that are academically rigorous and industry-ready
Course Outline
DAY 1

Session 1. Getting Started with MS Project 2016

  • What is Microsoft Project
  • Microsoft Project Interface Project Definition
  • Characteristics of a Project
  • Project Constraints
  • Project Phases
  • Advantage of Project Management
  • Project Management Application
  • Advantages of Project Management Application
  • Tools and Features of Project Management Application
  • Starting Microsoft Project 2016
  • Exploring and Using the New Interface
  • Customizing the Quick Access Toolbar
  • Setting Preferences
  • Creating a new Blank Project
  • Defining a New Project and Project Information
  • Defining the Project Working Times
  • Adding a Nonworking Day
  • Using a Project Template
  • Using an Existing Map to Export Data
  • Use magnification/zoom tools

Session 2: Working With Tasks

  • Entering Tasks
  • Editing Tasks
  • Entering a Milestone
  • Entering a Recurring Task
  • Viewing and Hiding Recurring Tasks
  • Editing Recurring Tasks
  • Sort & Filter Task Tasks
  • Multi-Level Undos
  • Understanding Task Duration

Session 3. Organizing Tasks & Scheduling Task

  • Insert a new task
  • Delete a Task
  • Moving Task
  • Easily Summarize Data – Outlining Tasks
  • Create, Modify, View Subtasks and Summary Tasks
  • Add, Edit, Remove a Note for a Task
  • Creating a Project Summary Task
  • Viewing the WBS Codes
  • Creating a Hyperlink to another File
  • Scheduling Tasks
  • Linking Tasks
  • Linking Multiple Tasks
  • Linking Summary Tasks
  • Changing Task Relationships – Modifying Task Link Types
  • Deleting a Task Link
  • Setting a Task Lag
  • Setting a Task Lead
  • Applying, Modifying and Deleting Constraints
  • Entering a Start or Finish Date
  • Setting a Deadline Date
  • Setting a Manually Scheduled Task
  • Identifying Critical Tasks
  • Rolling Up Gantt Bars to a Summary Bar

Module 4. Working With Other Views & Resources

  • Network Diagram Views
  • Managing Network Diagram Views
  • Calendar View
  • Managing Calendar View
  • Creating Work, Material & Cost Resources
  • Changing Resource Working Hours
  • Assigning Resources to Tasks
  • Various methods of assigning single resources to tasks
  • Entering data in the Resource Names column
  • Assigning Material Resource to a task
  • Assigning Cost Resource to a task
  • Adding More Resources to a Task
  • Other Resources Assignment methods
  • Removing a Resource Assignment
  • Using Task Inspector to Resolving Resource Issues
  • Review the assignment information

 

DAY 2

Module 5. Assigning Costs

  • Defining Costs
  • Assigning Standard Rates
  • Assigning Overtime Rates
  • Assigning a Per-Use Cost to a Resource
  • Selecting an Accrual Method
  • Assigning Resource Codes
  • Creating a Resource Rate Table
  • Assigning a Resource Rate Table
  • Assigning Fixed Material Resource Costs
  • Viewing Resource Costs
  • Viewing Task Costs
  • Assigning a Fixed Cost to a Task
  • Assigning a Cost Resource to a Task

Module 6. Working With Calendars & Planner

  • Modifying Individual Resource Calendars
  • Changing Resource Availability over Time
  • Creating a Base Calendar
  • Assigning a Base Calendar to Resources
  • Assigning a Base Calendar to a Project
  • Assigning a Calendar to a Task
  • Assigning Tasks to a Resource
  • Removing Task from Resources
  • Identifying Over allocation with Team Planner
  • Using the classic feature – Level Resource option
  • Other Ways to Resolve Over allocations
  • Splitting a Task
  • Rescheduling Uncompleted Work

Module 7. Managing Project using Baseline

  • Review Critical Path
  • Using Baselines
  • Saving a Project Baseline
  • Viewing Baselines
  • Updating a Tasks in a Baseline
  • Updating a Project Baseline
  • Saving Additional Baselines
  • Saving a Project Interim Plan
  • Clearing a Baseline
  • Display Current Project Schedule and Baseline

Module 8. Sharing and Communicating Project Status  

  • Tracking Project Progress
  • Set up Microsoft Project for Tracking
  • Updating Project progress with % complete
  • Updating Project Progress with Actual Work done and Remaining Work done
  • Updating project progress with no. of hours of work complete
  • Viewing Overall Project Progress
  • Applying Progress Lines
  • Viewing Earned Value Data
  • Viewing Earned Value Indicators
  • Creating a Report
  • Changing Page Setup Options
  • Printing a Report
  • Show, Hide Columns Like: % Complete, Fixed Cost, Deadline
  • Preview a Gantt chart, Network Diagram or Report